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The Clearview Library District invites proposals from qualified consulting firms to conduct a comprehensive Organizational Structure & Effectiveness Study. The District serves approximately 70,000 residents across Windsor, Severance, and West Greeley, managing two public libraries, a mobile library, and an administrative building, all of which are supported by a staff of 54 employees. Due to significant expansion in facilities and services, the District seeks to realign its organizational structure to optimize operational efficiency, enhance staff satisfaction, and ensure high-quality service delivery to the community.
The selected consultant will be responsible for (summary below, please see the RFP for full details):
-Stakeholder Engagement: Conduct confidential interviews with department heads and staff across all levels to gather qualitative insights into workflow, culture, communication effectiveness, and current structural challenges.
-Document Review: Thoroughly examine existing documentation, including the current organizational chart, all job descriptions, operational policies and procedures, and available circulation and performance data.
-Synthesize Feedback: Integrate existing internal feedback, including findings from previous SWOT analyses and group feedback sessions, to provide a holistic view.
-Structure Assessment: Evaluate the current organizational structure to pinpoint strengths, identify inefficiencies, detect communication bottlenecks, and address challenges in resource allocation.
-Strategic Roadmap Development: Create a detailed strategic roadmap. This will include a proposed new organizational chart, prioritized recommendations for departmental redesign, tangible process improvements, and a phased change-management plan complete with clear timelines and measurable success metrics.
The project’s final deliverable will be a comprehensive report presented to senior leadership. This report must provide actionable, data-driven recommendations for organizational redesign. Consultants are also requested to provide a list of large project priorities, along with a narrative explanation, for the board’s review and discussion.