Organizational Structure & Effectiveness Study – Clearview Library District
The Clearview Library District invites proposals from qualified consulting firms to conduct a comprehensive Organizational Structure & Effectiveness Study. The District serves approximately 70,000 residents across Windsor, Severance, and West Greeley, managing two public libraries, a mobile library, and an administrative building, all of which are supported by a staff of 54 employees. Due to significant expansion in facilities and services, the District seeks to realign its organizational structure to optimize operational efficiency, enhance staff satisfaction, and ensure high-quality service delivery to the community.
The selected consultant will be responsible for (summary below, please see the RFP for full details):
-Stakeholder Engagement: Conduct confidential interviews with department heads and staff across all levels to gather qualitative insights into workflow, culture, communication effectiveness, and current structural challenges.
-Document Review: Thoroughly examine existing documentation, including the current organizational chart, all job descriptions, operational policies and procedures, and available circulation and performance data.
-Synthesize Feedback: Integrate existing internal feedback, including findings from previous SWOT analyses and group feedback sessions, to provide a holistic view.
-Structure Assessment: Evaluate the current organizational structure to pinpoint strengths, identify inefficiencies, detect communication bottlenecks, and address challenges in resource allocation.
-Strategic Roadmap Development: Create a detailed strategic roadmap. This will include a proposed new organizational chart, prioritized recommendations for departmental redesign, tangible process improvements, and a phased change-management plan complete with clear timelines and measurable success metrics.
The project’s final deliverable will be a comprehensive report presented to senior leadership. This report must provide actionable, data-driven recommendations for organizational redesign. Consultants are also requested to provide a list of large project priorities, along with a narrative explanation, for the board’s review and discussion.
Consultant Services for Centralizing Library Operations
Washington County Cooperative Library Services (WCCLS) is seeking a firm to help our library cooperative move from a distributed system for collection management and technical services (where each library performs these functions independently) to a centralized system (where WCCLS will be responsible for these functions). This work will require a contractor who has experience working with multi-agency consortia, leading co-design processes with stakeholders, creating library workflows and technical specifications, and supporting implementation of those workflows. The contractor will work under the direction of WCCLS and work closely with our project team, beginning work in January 2026 with a deadline of centralizing collection management and purchasing at WCCLS by July 1, 2027. The contractor may be asked to continue supporting implementation and refining processes through June 2028.
Executive Search Services for Buffalo & Erie County Public Library System Director
The Buffalo & Erie County Public Library has issued a Request for Proposals for Executive Search Services for the Buffalo & Erie County Public Library System Director.
Specific requirements are detailed in the RFP, which is linked below and may be obtained from the Library website: https://www.buffalolib.org/
Proposals must be received by Erin Vest, Special Projects Coordinator, Buffalo & Erie County Public Library, 1 Lafayette Square, Buffalo, NY 14203, veste@buffalolib.org no later than 1:00 PM Eastern time on October 15, 2025.